Documentation Specialist Job in UAE

Join the UAE’s largest bank and one of the world’s largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation. We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting & dynamic industry.

ROLE PURPOSE :

The role is responsible for preparation and vetting of documentation relating to credit facilities and accurate detailing before inputting the same into the Bank’s system. Further, he/she is responsible for ensuring the enforceability/authenticity of the security documents executed by the customers.

KEY ACCOUNTABILITIES:
• Preparing / reviewing the prepared in-house Bank standard Facility Offer Letter/ Term Loan Agreement, internal legal negotiated Facility Offer Letter/ Term Loan Agreement, security / support documentation in accordance with the credit approvals.
• Ensuring all security / support documents lodged for in-house documentation have been properly executed and signatures are verified and authenticities of the signatories are supported by resolution / POA.
• Ensuring rectification of existing discrepancies / deficiencies in security documentation for facilities released under legacy records.
KEY ACCOUNTABILITIES • Preparing / reviewing the prepared in-house Bank standard Facility Offer Letter/ Term Loan Agreement, internal legal negotiated Facility Offer Letter/ Term Loan Agreement, security / support documentation in accordance with the credit approvals. • Ensuring all security / support documents lodged for in-house documentation have been properly executed and signatures are verified and authenticities of the signatories are supported by resolution / POA. • Ensuring rectification of existing discrepancies / deficiencies in security documentation for facilities released under legacy records.
ROLE DETAILS
• Ensuring approval from relevant authorities is held for deferral / waiver of incomplete documents.
• Ensuring integrating accurate and timely internal reporting and regulatory reporting.
• Preparing documentation deficiency (expired / deferred documents) reports and following up for its timely submission / renewal.
• Maintaining up to date collateral data in the Bank’s system.
• Performing periodical clean-up of old and obsolete security documents to keep updated / valid security documents in the security folder.
• Verifying and confirming periodically at the renewal of credit lines, all required security / support documents are physically held in safe custody.
• Ensuring all security documents are kept safe in the vaults and a checklist maintained in the file.
• Lodging security documents / collaterals in the Bank’s system.
• Reviewing / verifying approvals obtained for permanent release of collaterals, security documentation and ensuring there are no liabilities or outstanding and facilities are cancelled.
• Supporting in creation/release/amendments of securities/mortgages/charges/registrations with local government authorities and free zone authorities in various Emirates as per Bank’s POA holders.
• Reviewing and checking on daily basis all the lodged documents in Bank’s system to ensure 100% accuracy.
• Advising Credit Control Unit for release of credit lines in the Bank’s system.
• Ensuring approval from relevant authorities is held for deferral / waiver of incomplete documents.
• Ensuring integrating accurate and timely internal reporting and regulatory reporting.
• Preparing documentation deficiency (expired / deferred documents) reports and following up for its timely submission / renewal.
• Maintaining up to date collateral data in the Bank’s system.
• Performing periodical clean-up of old and obsolete security documents to keep updated / valid security documents in the security folder.
• Verifying and confirming periodically at the renewal of credit lines, all required security / support documents are physically held in safe custody.
• Ensuring all security documents are kept safe in the vaults and a checklist maintained in the file.
• Lodging security documents / collaterals in the Bank’s system.
• Reviewing / verifying approvals obtained for permanent release of collaterals, security documentation and ensuring there are no liabilities or outstanding and facilities are cancelled.
• Supporting in creation/release/amendments of securities/mortgages/charges/registrations with local government authorities and free zone authorities in various Emirates as per Bank’s POA holders.
• Reviewing and checking on daily basis all the lodged documents in Bank’s system to ensure 100% accuracy.
• Advising Credit Control Unit for release of credit lines in the Bank’s system.

Knowledge & Experience:
• Bachelor’s Degree in Accounting / Finance. 3-5 years’ experience in Corporate Banking with at least 3 years’ experience in the Corporate CAD function.
Skills:
• Knowledge and use of banking software systems, basic PC skills and common MS applications like Excel and Word.
• Good knowledge of English language (both written and spoken).
• Good knowledge of Bank’s financial system.
• Very good knowledge of Banking Products / Corporate Credit Administration functions.
• Good knowledge of U.A.E. legal environment & Central Bank regulations.
• Team worker, ability to work under pressure, fast learner, attention to details.